In today’s remote and hybrid work environments, digitization has become a priority for many organizations to ensure employees have immediate access to documents for optimal productivity.
This need inspired Access to create Access Unify™— a technology-powered suite of digital transformation services. It features a flat-fee service model that improves law firm file management, called Active File Service.
This active file management service provides law firms access to active matter files with an industry-leading service time of less than four hours. With our law firm file management solutions, firms can leverage Active File Service to improve efficiency and productivity, divest or repurpose real estate, and gain the ability to recover costs with detailed charge-back reporting.
Let’s highlight eight ways Active File Service can bring law and order to your firm:
#1: Enables Secure Access – Anytime, Anywhere
Every file in Access Unify | Active File Service is delivered on-demand to authorized users via the Access Unify portal or an existing system of record. Through our law firm file management solutions, on-demand access means that attorneys and records staff can access any active file from any device, at any time, from anywhere. This grants staff near-real-time access to the content they need to perform their job duties, such as active matter files, contracts, forms, notes, etc.
#2: Empowers Staff
As employees become digital active file experts, they become integral to your firm’s commitment to a digital transformation vision. We’ve found that through training, staff evolve to contribute to higher value, strategic initiatives. Their ability to pull reports and facilitate requests using Access Unify greatly increases throughput and efficiency while improving the quality of service the firm provides for its clients.
#3: Simplifies Your File Management Process
Leverage a streamlined, central portal for accessing your files on-demand. Your staff will no longer have to fill out internal forms, look through onsite storage, or enlist the help of a records manager to locate the active files they need.
#4: Improves Turnaround
With the right law firm filme management solution, you can greatly reduce active file retrieval times while increasing request throughput with the self-service Access Unify portal available 24/7. Access leads the industry with a sub-four-hour turnaround from request to fulfillment. And because we deliver the content digitally through either your existing records system or the Access Unify portal, users have a seamless experience retrieving their scanned files.
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#5: Uses Existing Systems
Access has invested heavily to ensure that our law firm electronic file management solution Active File Service can handle requests and delivery of digital files directly to your existing line of business applications. Attorneys or authorized staff can make requests for files through either the Access Unify platform or existing records management software, such as FileTrail®️. Then the digital files are pushed out to either the Access Unify portal or your existing system of record such as NetDocuments®, Microsoft Office 365® (including SharePoint), a dedicated SFTP location, or the cloud storage of your choice.
#6: Ensures Business Continuity
Storing your active files onsite can be risky and may put your firm in a position of non-compliance. In the event of fire, hurricane, flood, or theft, your firm is at serious risk without a redundancy or business continuity plan. Storing your active files with Access and leveraging our law firm electronic file management solution Active File Service can not only decrease those risks, but it can ensure you are adhering to regulatory, security, and information governance best practices.
#7: Reduced CAPEX Costs
Capital is vital to law firm operations. By leveraging our Active File Service, you’re able to lower your spending on multi-function devices (MFDs), scanners, consumables (ink, toner, parts, paper), equipment, maintenance, and much more. Access Unify subscriptions are traditionally considered an operational expense, thereby freeing up CAPEX budgets to improve your bottom line or invest in other capital expenditures.
#8: Predictable Fixed-Fee Monthly Bill
The predictability of a fixed-fee service allows you to manage your budget and operating costs more efficiently. Since there’s no line-item charge for every activity related to the management of files, billing becomes more predictable and straightforward. Depending on your utilization of the Active File Service, the return on investment can be significant.
Use Active File Service to Bring Law and Order to Your Firm with Better Law Firm File Management
The rapid pace of change in law practice often necessitates short turnaround times and easy access to files. With Access Unify | Active File Service, your firm can leverage industry-leading records management experts while staying within your native content apps like FileTrail®️, NetDocuments®, iManage®, SharePoint, Google Drive, Box, DropBox, or anywhere else. Prioritizing security and compliance, Access is the perfect partner to collaborate with to bring law and order to your firm. Contact us to learn more or get started with Access Unify | Active File Service.
