The Digital World Has Led to an Information Explosion

Privacy questions are on the rise with focus on big data, analytics, and e-discovery. What records should be kept? For how long? And where?

Records managers face increasingly complex information security policies for both digital documents and paper records. This applies to information throughout your organization stored onsite, offsite, or in the cloud.

Our information governance consulting services can help your organization:

  • Discover what documents you have, their location, and how long to keep them
  • Increase operational efficiency through process automation
  • Enforce consistent classification, retention and disposal policies, and other information governance best practices
  • Comply with regulations and mitigate litigation, improving risk management processes
Digital world graphic being touched. Information governance in the digital world.

What is Information Governance?

Information Governance (IG) is everything having to do with the capture, formation, usage, storage and deletion of information. It spans paper records, electronic documents, data, and any other kind of content. In addition to records and information management (RIM), IG draws on legal, risk, and IT expertise to protect, use, and drive value across the organization.

“Information Governance is all the rules, regulations, legislation, standards and policies with which organizations need to comply when they create, share and use information.”

– Chris Walker, VP of AIIM Canada

A Full Range of Information Governance Solutions

Our full-service information governance process begins with a comprehensive audit and assessment of existing records management policies, processes, and documentation. We then create and implement a unique information governance program to address gaps, shore up weaknesses, tackle change management, and create a roadmap for successful execution.

Records Retention Schedules

The backbone of a defensible records and information management program is a sound retention schedule. We’ll help you create a comprehensive, state-of-the-art schedule that meets all regulatory and operational requirements.

Information Governance Policy

A consistent set of IG policies in support of a retention schedule is crucial to effectively control, protect, and manage your company’s information. Feel daunting? It’s easy to get started with the right people in the room.

Assessment and Roadmap

To best implement and manage a great RIM program, you need a strong information governance foundation. Program implementation starts with understanding the state of existing IG policies, and the degree of compliance across your organization.

Legacy Records Management

Legacy records can create many challenges. Save time, space, money, and headaches with document digitization services that archive paper records electronically. You don’t even have to touch every file.

IG Technology Assessments

With sound information governance plans, policies, and procedures in place, it’s time to make sure you have the right systems in place to manage it. We’ll assess your tech stack to ensure that retention schedules and other key compliance needs are supported.

Regulatory Compliance

The regulatory environment continues to evolve quickly as privacy concerns amplify. We’ll help you create a centralized document management program that ensures compliance with your IG policies, and with regulations like PIPEDA, GDPR, CCPA, SOX, and more.

Your Complete Information Management and Governance Solution

We specialize in retention policy and schedule creation, and holistic IG support including compliance and data privacy, coupled with years of expertise in traditional records and information management. This allows us to offer a full-service approach to managing the entire information lifecycle.

Bridging Retention Scheduling Software and Records Management Software

Simplify retention schedule updates, citations, and more with Virgo. With over 170,000 requirements tracked across 200 jurisdictions worldwide, our legal research team ensures up-to-date retention policies.

Virgo provides:

  • Research Database: Track over 170,000 requirements across hundreds of jurisdictions in over 120 countries & counting
  • Retention Management: Create global, entity, or departmental retention schedules and attach citations to record series to support it

  • Search and Reporting: Search schedules and citations across a variety of metadata points. Print reports and export data in PDF, Word, Excel and CSV
  • Employee Portal: Customize views for each employee group and support a familiar search experience
  • Cloud Access: Available via all major web browsers as a SaaS platform
  • Powerful Security: Manage access with strong user controls and a complete audit trail

FileBRIDGE Records, a cloud-based records management solution, enables organizations to access, protect, and defensibly control both physical and digital documents.

With FileBRIDGE Records, record managers gain access to:

  • Physical and digital document management
  • Comprehensive file security
  • Real-time reports and metrics
  • Project and schedule management
  • Destruction management
  • Intelligent retention and data governance
  • Onsite and offsite inventory management
  • Enhanced inventory search and ordering capabilities
  • Broad range of reporting options at your fingertips
  • Chain-of-custody and governance adherence
  • Capability on any device

Additional Resources on Information Management and Governance

6 Reasons to Consider a Records Management and Information Governance Consultant

Webcast: Total Information Governance

Information Governance in a Digital World

We solve records and information governance problems

See how Access can help you create and implement an Information Governance Program that fits your unique needs.