Outsourced Information Management Lets You Focus on Your Core Business

Information management takes time. It takes a dedicated team. It takes up physical and digital space. When it isn’t your expertise, you risk things falling through the cracks.

Dedicated information management protects the information of your organization, your clients, and your employees. When partnering with Access, you’re provided with a dedicated and unique document management system. This includes:

  • Consistent, documented processes for storing records, destroying data, and overall records and information management
  • Full physical, hybrid, and electronic records management at the document level
  • Complete compliance with established information governance policies
  • Document management expertise in your industry, ensuring compliance with any and all industry-specific regulations
  • Management of third-party providers to ensure safe communication across platforms
  • Data ingestion, extraction, indexing, categorization, and validation across internal and external data stores
  • Conversion of physical records to digital
  • Standardized digital extraction and uploading process across sources
  • A full suite of hosted solutions

Access isn’t just another vendor. We’re your partner in better information governance.

Our Partners Save an Average of 30% by Outsourcing Their Information Management

Outsourced Information Management Creates IG Compliance Across Your Organization

When information lives in multiple rooms or even multiple information silos, compliance becomes more complicated. When you scale up—or even scale down—it becomes even more complex.

Outsourced document management consolidates your information, creating a central physical and digital repository that allows certified users to upload, access, and share information.

By interacting with your end users, we make sure that information moves through its lifecycle according to plan.

Avoid The Hassles And Risk Of In-House Information Management Systems

Handling your information management in-house seems like a great way to save money. Unfortunately, it usually isn’t. There are a lot of challenges, some of which include:

Staff Training and Turnover

You need dedicated staff to handle information governance and compliance. Whether that’s a full-time employee or handled by multiple people handling multiple roles, it’s a huge responsibility. And, there are times when it falls through the cracks, including during:

  • Staff turnover
  • Illness or vacation
  • Peak activity periods
  • Acquisitions, mergers, audits, and other peak times

Information doesn’t stop gathering because you’re short-staffed. Staying on top of it is an everyday responsibility and introduces risk for potential regulatory non-compliance.

Space

If you’re storing your physical records on site, you need physical space. But it can’t just be any space. It has to meet the following requirements:

  • Be large enough to handle peak expected demand
  • Be secure from break-ins
  • Be climate-controlled to prevent degradation
  • Provide timely document access for approved staff
  • Restrict document access from those without proper permissions
  • Be safe in case of fire, natural disaster, or other emergencies

You don’t want to run out of room for information, or have too much space that’s being wasted. Either approach is a waste of money. Our offsite storage solutions can help.

Scaling

Whether you’re growing or making needed cuts, your information volume can change. That could mean not having enough staff or having redundant staff. It could mean too much or too little space. It could mean having to create a new IG plan on the fly, or worse: not considering it. 

Scaling in any direction means a change to your business processes. And that means it’s time for change management.

How Document Management Outsourcing Solves These Problems

These issues don’t have to be complicated. They can be solved with a trusted partner in managed information services. When you work with Access, you get all the benefits of one of the leading names in information management, and full-scale document management services.

  • Secure document storage at convenient locations across North America
  • Easy access to physical and digital information
  • Predictable and reduced costs—no more paying for excess space
  • A more productive staff focused on core business competencies
  • Rigorous compliance throughout your organization

Outsourcing solves several challenges with higher efficiency. It pays to work with a partner dedicated to your information management success.

Records Management Outsourcing Solutions for Your Industry

Regulations vary across industries. Compliance standards change over time. Laws differ between countries. At Access, we have in-depth experience in some of the most regulated industries in the world, allowing us to define and manage your records and information, and easily adapt it to multiple jurisdictions.

Some of the industries we serve include:

Managed Services Resources

Integrating Privacy & IG Programs

Whitepaper – How to Build a Modern Records and Information Management Program

Metadata Indexing and Structure: Bringing Order to the Chaos