Information is your most valuable asset. It’s our passion.
Ready to take control of your information lifecycle? We handle documents for more than 30,000 businesses in North America. Let us help you handle yours.
Employees and clients demand a digital-first experience, requiring work-from-anywhere spaces and readily accessible documents. To stay competitive, you have to provide safe, secure, on-demand access to digital files, 24/7.
Active File Service from Access Unify delivers on the promise of the paperless office. How?
No hunting. No lengthy requests. Just access. That’s how active file management transforms your work experience.
Outsourcing the management of your digitized records means more than just getting rid of paper. It means establishing a document management system that facilitates smarter, more efficient workflows.
Active file management starts with your most active documents and makes them immediately accessible as read-only files to anyone granted permission.
Your program will continuously grow as organizations digitize and evolve over time.
This is not a one-off project. It is a daily evolution; a transformation of the way you work. At Access, we consider the larger document lifecycle. Your retention, governance, and security needs evolve along with your digital transformation.
There are two primary ways that active file management benefits your business.
How much time do employees spend looking for important files? Are they hunting through digital folders? Searching through physical boxes? Requesting files from storage facilities? All of it? All of that is wasted time.
Active File Management means:
When records managers become Access Unify digital file experts, they increase their efficacy to pull reports, facilitate requests, and orchestrate through a technology-enabled service. This increases throughput, efficiency and productivity, allowing them to focus on higher value, strategic initiatives.
Moving to a paperless environment doesn’t happen overnight. It has to be gradual, making sure your processes, your technology, and your people move along with the change — and not be left behind.
With Active File Management, you can report on your organization’s strategic initiatives based on advanced analytics and business metrics such as retrieval frequency, delivery time, access rates, system usage, and more.
Access is prepared to grow our capabilities upon learning more about your goals and evolving needs overtime. Your organization will immediately benefit from improved turnaround times, on-demand analytics, and detailed reporting on active files.
Our Access Unify Active File Service is priced as a predictable fixed monthly fee, which allows your business to integrate cost recovery if desired while reducing overall operating costs.
Take the uncertainty of file management out of your budget. Control your costs while maximizing efficiency.
Ready to power your secure digital transformation? We’re excited to get you started.
Your workforce may be hybrid. It may be in-office. It may be in houses across the region or spread across the world. But it doesn’t matter if employees are sharing files from cube-to-cube or continent-to-continent: they need them now.
Once paper files become digital, they can be delivered immediately. Digital delivery of your active paper files means no more waiting.
Intuitive, easy-to-use search functions bring your most active files to the top while making it easier to find less-active files. With digital delivery, files are now a click away.
Nothing slows down a digital transformation more than having to switch applications and systems. It becomes easy to stick with what you have rather than doing a complete overhaul, even if that hurts your move toward a paperless office.
With Access Unify, you don’t have to switch. You can use our convenient online portal or your existing records management platform to request and securely access your files on-demand.
Access is compatible with the world’s leading document management solutions. You don’t need to start over. Work faster. Work more securely. Work with what you already know best.
Outsourcing the management of your active files is about increasing security. Storing your files onsite in an unsecure environment or in a high-traffic area is dangerous and puts your organization at risk according to regulatory, security, and information governance best practices.
In the event of a fire, hurricane, flood, or theft, your organization is at serious risk without a redundancy or business continuity plan in place. Access Unify leverages our extensive network of secure, certified locations in over 140 cities worldwide.
Now you can simultaneously plan for disaster recovery and mitigate the risk of regulatory and privacy non-compliance by utilizing Access’ PRISM Privacy+ storage facilities and vaults which offer advanced security and fire suppression technology to ensure that your active files are always protected.