Leaders in Document & Records Management Services
Access has been an industry leader in secure document storage and professional records management services for over 15 years. We are dedicated to helping businesses improve security, achieve regulatory compliance, and save on long-term document management costs with our comprehensive solutions.
Access removes the daily hassle of managing documents with end-to-end records management solutions. Not only will we securely store all your vital records, but our records management services let you:
- Save physical space
- Organize physical and electronic records
- Protect your assets for the full document lifecycle
- Control your flow of information
- Grant easy records access to the right employees and stakeholders
- Maintain full regulatory compliance no matter your industry
Our records centers and vaults are PRISM Privacy+ Certified and offer advanced security and fire suppression technology and protection from natural disasters.
Our end-to-end security features starts with the first pickup.
- Portable hand-held scanners that provide point-to-point tracking and chain of custody
- Barcode-based container-and tape-level inventory tracking
- Secure vehicles and highly trained transportation specialists
- High security buildings with restricted access
- 24/7 emergency document management services
24/7 Access with Records Management Software
Business never stops. Demand for information across your enterprise never slows down. Your document management system must work at your speed and on your schedule.
FileBRIDGE Records gives you full control to manage and govern your secure file storage.
- Simple search and retrieve functions
- Sophisticated report-generation tool
- Easy user interface
- Chain-of-custody reports for better compliance
- Instant service and records request
Rapid Document Delivery
You need more than electronic access. You need rapid access to your physical documents. Our national reach is paired with local service. With over 130 facilities, servicing the U.S. and Canada, we have offsite records storage locations convenient to your business.
Complete Records Lifecycle Management
Some documents need to be kept forever. Some reach the end of their lifecycle then need to be destroyed. Our secure, defensible destruction methods that meet all regulatory standards and keep you safe.
Certified, secure document destruction is part of records management protection. It’s part of our promise to you.
Specialized Secure Storage Services
Is your information not stored on paper? We also have the ability to maintain the integrity and value of your vital files by storing magnetic tape backups, medical x-rays, historical film, and photographs in a secure Access vault.
Find Document Management Services Near You
With over 130 records facilities across North America, it’s easy to find the right records management services near you!
Records Management & Storage Solutions for Your Industry
Every industry is different. Every field has its own regulations and standards. You need records management that keeps you in total compliance, saves you money, prevents headaches, and protects your reputation.
Access has the experience and expertise to keep your information locked down, your clients protected, and your proprietary data secure. We do more than keep you compliant. We keep you safe.
Why do I need to keep important documents and records?
There are usually legal and statutory requirements dictating the governance of records. That doesn’t mean you have limitless space to store them. You need a dedicated space to secure years worth of paper documents, hardware, and other material that is secure, out of sight, but never out of mind.
What are the benefits of a professional record management solution?
Efficiency. Security. Access. Peace of mind. A professional record management solution helps you stay compliant with regulations, clears out space in your offices, and provides easy access with full visibility.
How is this better than putting records in a warehouse?
Our dedicated storage facilities are secure from weather, fire, crime, and other emergencies. No matter what, your records are protected. Your information is safe.
Can a document management solution help with business continuity and disaster recovery?
Absolutely. If there’s a fire in your building or a storm damages your facilities, we’re keeping your documents safe. We can help you get on your feet and get back to normal.
Do you store and manage other types of media records?
We store magnetic tape backups, medical X-rays, film, photographs, and other physical media. Offsite media vaults keep them safe and accessible. It’s vital to make sure that these facilities are controlled for temperature, humidity, and are completely fire suppressant.
What kind of documents and records do you store?
We store all files, books, and paper documents including invoices, contracts, legal papers, HR records, and more.
What industries do you help maintain regulatory compliance?
Our facilities and processes are designed to help ensure compliance in the financial, legal, healthcare, insurance, and many more industries. We are also designed to keep governments in compliance with all their statutory requirements.
Do you securely transport my documents?
Absolutely. It starts with hand-held scanners that provide constant tracking and a verifiable chain of custody. These are secure vehicles with highly-trained transportation specialists.
How do you ensure security for sensitive documents managed at your facilities?
Our facilities are high security with extremely limited access. They are all PRISM Privacy+ Certified, and exceed every standard.
Are you compliant with local and federal records retention regulations?
We maintain strict compliance with all state and federal regulations for security, transportation, privacy, access, and more. Your protection is the heart of our business. We are certified to SOC II Type 2 and NAID AAA+ standards among others to ensure that our processes do not create exposure for your organization.
How much do records management and document storage cost?
There’s no one set price. It depends on the amount of records and the type of media. Connect with one of our service specialists to walk you through all the options. We’re here to make sure you get the storage solution that best fits your needs.
How long do I need to retain import documents and records?
That varies depending on the type of record as well as state and local requirements. See details on your state page in our locations section.
Is there a document management software solution if I don’t want to keep physical records?
Yes! If you scan and digitize your documents, you can access, search, and share your digitized documents. Check out our secure scanning and conversion services and document management software solutions. Be sure to maintain compliance with any relevant regulations, though. Most of our clients use a mix of physical and digital storage as part of a holistic records management program.
What do I do with documents once the retention period has passed?
Great question! We recommend securely shredding them with an industrial cross-cut process that guarantees Chain of Custody and Proof of Destruction documentation.
What size boxes do you store?
We can store most types of boxes commonly used to store legal and letter paper, including multiple formats of banker’s box. For a list of the boxes Access offers, see our box sizing guide.