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While some paper documents need to be stored for several years in order to maintain compliance with state and federal regulations, the majority of business documents and legacy records can easily be digitized. Embracing this digital transformation can help your company remain competitive and meet the needs of your customers in this increasingly mobile economy.
At Access, we have quickly and efficiently guided thousands of customers towards a more digital office in all scales of document conversion projects. We can guarantee minimal to no disruption to your processes while still allowing users to access documents throughout the conversion project. In addition, our document management software (FileBRIDGE Digital) can automate your documentation processes and improve your employees’ productivity.
Document scanning and imaging can help you:
Every company is at different stages of their digital maturity. While some companies need help establishing efficient processes for ongoing scanning and imaging needs, others have a large backlog of legacy files and semi-active records that need to be converted and stored to reduce physical storage costs.
Our high-quality scanning and imaging services can handle document conversion projects of every size, from low volume day-forward needs to high volume back-file scanning.
No matter your document conversion needs, transforming paper into digital files will make your document storage, management and sharing abilities more secure and efficient.
Documents that are mislabeled, or not labeled at all, can be easily lost or misplaced during manual filing processes. And, according to a study by PricewaterhouseCoopers, finding those lost documents can cost a company an average of $122, while wasting upwards of 20% of their employees’ time for the search.
Access’ document scanning and data capture services will ensure consistent classification and indexing, without sacrificing user retrievability or security. By integrating document scanning and data capture into our document management solution, organizations create an intuitive central repository making it easy to find information in no more than three clicks.
FileBRIDGE Digital can also classify and file your scanned and digital-born documents accurately, without any human intervention. In addition, all content uploaded to our technology is stored in secure, redundant data centers to ensure business continuity in the event of a disaster.
Historically significant records and media files are susceptible to deterioration from use and natural conditions, such as heat and humidity. To preserve them for future generations, while sharing the valuable information contained within, we recommend scanning and imaging services as well as physically storing the originals in a secure media vault.
Through scanning and imaging, these older legacy records can be shared electronically, reducing the amount of physical handling required, and the readability of its content can sometimes be improved. In addition, threats of natural disasters and record destruction can be reduced, as the scanned and imaged documents become a secure backup of the original.
Access also provides storage vaults for the original records and files. Our secure, climate-controlled storage facilities surpass fire-rating standards and are equipped with dry fire suppression systems.
While documents can be retrieved in physical format, sharing them can be inefficient and insecure, as copying, faxing, mailing or emailing is typically required. Choosing to retrieve and share documents digitally can streamline processes, reducing your costs while improving the security of information.
FileBRIDGE Digital allows you to instantly share scanned images with coworkers, customers and trusted third parties while providing a complete and auditable chain-of-custody. Your data is encrypted both at rest and in transit, and you can control whether the imaged documents can be edited, printed or downloaded. IP restrictions, robust password rules and two-factor authentication requirements also protect your business and sensitive information.
Those documents only maintained in physical format, and stored within our secure record centers, can also be scanned and delivered electronically using our Scan-on-Demand services.