Many organizations today are holding on to expensive legacy systems and applications because the records within must be retained to ensure compliance. In fact, organizations must maintain those digital records from anywhere between seven years to “forever” based on record type and jurisdiction. The challenge is that maintaining these systems is a costly endeavor and extracting electronic documents can also be an expensive and time-consuming effort.
Create a central source of truth with a cloud-based, secure and compliant digital repository for your legacy documents, content and records. With robust audit trails, detailed reporting, secure rights provisioning, and security-certified solutions (SOC 2 Type II, PRISM Privacy+, Privacy Shield, etc.), Access Unify |Secure Compliance is an industry-leading, complete end-to-end Electronic Records Management solution.
Through leading-edge technologies such as RPA (Robotic Process Automation), ETL (Extract, Transform, Load) and AI, Access has developed proprietary secure technologies to aid in the ingestion of documents and content. While incorporating encryption-at-rest and encryption-in-transit, in addition to several other certified secure services, Access is the best partner for securing your content.
Support future audits and eDiscovery needs by securely sharing any number of documents, folders or collections with internal or external stakeholders. Two-factor authentication, secure data rooms, complete audit trails, and detailed reporting ensures compliance and security regulations are met at all times.
Easily search and retrieve records or collections while ensuring access controls are applied to relevant content. Set permissions based on role, content types, collections, and anywhere in between. Use compliance monitors, reporting, retention schedules, and alerts to proactively address potential compliance gaps.
Access Unify | Secure Compliance integrates your specific governance policy and applies the requisite retention and security rules to every electronic record. Our team of legal research experts continually update our governance engine with the latest rules and regulations covering over 250,000 rules in more than 200 jurisdictions worldwide.
Automatically and intelligently applying specific records security and retention policies enables the automated destruction of requisite records when required by law. With a robust approval workflow and automation engine, Access Unify | Secure Compliance assures your electronic archived records are compliant with current security and retention policies while enabling human overrides and approvals to meet your organization’s needs.
All legacy digital content is easily ingested and converted into a universally and legally acceptable file format. Currently, this file format is Adobe Acrobat PDF. The Access Unify | Secure Compliance solution monitors your collection and automatically upgrades the file format on every record to the most current version of PDF, in perpetuity.
As applications are retired, whether driven from technological requirements or merger and acquisition activities, Access Unify | Secure Compliance can help ensure your digital records archive supports the complete retirement of unneeded applications throughout your organization while maintaining a legally defensible collection of legacy content.
Access provides comprehensive records and information management solutions to over 33,000 clients across the globe. Our technology-driven services and solutions account for over 30 million transactions a year, all while maintaining legally defensible chain-of-custody, security and governance requirements. The majority of Fortune 100 organizations rely on Access to deliver the content they need, when they need it, safely and securely.
Are you ready to take control of your information lifecycle? We manage documents for over 30,000 companies in North America. Let us help you manage yours.