795 Georgia Avenue, Gainesville, GA 30501


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About Our Records Management Services in Gainesville, GA

Securely store your records near you, and where you're never more than a click away from retrieving critical documents. With Access:

  • Organize both physical and electronic documents
  • Protect your assets across the entire records lifecycle
  • Restrict or grant records access to the right employees and stakeholders
  • Maintain full regulatory compliance—no matter your industry

Our records management platform, FileBRIDGE Records gives you complete control and 24/7 access to manage and govern your secure file storage.

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Offsite Storage and Document Storage in Gainesville, GA

Store physical documents and other media in a highly secure, offsite storage facility near you. Access' records storage facilities are equipped with state-of-the-art security protocols that monitor and protect your records 24/7.

We provide climate-controlled, weather- and fire-protected facilities for both paper and multimedia records. Keep film, video, x-rays, and tape backups from deteriorating due to environmental exposure and handling factors.

And if that's not secure enough: Consider underground storage vaults. These facilities are located hundreds of feet below ground to keep your business-critical records safe.

All Access records centers and vaults are PRISM Privacy+ Certified.

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Gainesville, GA Digital Conversion and Document Scanning Services

Access helps you consolidate information across locations and departments, reduce redundancies, and improve your ability to find what you need by converting your paper documents to digital files.

High-quality scanning and imaging services can handle digital conversion projects of every size and type. Convert legacy records of any media type to electronic ones, and seamlessly integrate new digital documents into existing information management workflows.

Our document scanning and data capture services ensure consistent classification and indexing—without sacrificing retrievability or security.

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Secure Destruction Services and Document Shredding in Gainesville, GA

Your data security is worth more than a shredder you get at the store. We provide secure document shredding services and hard drive destruction solutions that keep you safe and maintain all regulatory compliance.

  • Shred papers and documents thoroughly
  • Destroy electronic media completely
  • Clear valuable office space
  • Support green initiatives

Access can also help ensure the legal and compliant destruction of media files:

  • Total destruction of computer hard drives / CPUs, with details logged
  • Data destruction services take place within 3 business days
  • Meet NAID certification requirements
  • Certificate of destruction provided

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Information Governance and Regulatory Compliance

Information Governance is everything having to do with the capture, formation, usage, storage, and deletion of information. It keeps your company, employee, and customer information safe, secure, and compliant.

  • Meet and maintain data retention and disposal compliance with relevant laws, policies, and regulations like HIPAA, FACTA, FERPA, GDPR, CCPA, SOX, and GLBA
  • Reduce your risk of fraud, theft, or abuse of customer or company confidential information
  • Limit or eliminate exposure to significant fines, penalties, and legal liabilities
  • Avoid harm to your reputation, trust, and customer loyalty

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Records Retention and Destruction Regulations in Gainesville, GA

GASC-08-001 | Destruction Records

Description: Records documenting the destruction of agency records.

Retention: Retain in office.

Archival Instructions: Vital Record - duplicate and store offsite

GASC-08-002 | Microfilm Records

Description: Records documenting the processing of microfilm to show compliance with standards; the preparation and filming of records; the inspection of film; and the transfer and acceptance of film to a security storage area.

Retention: Retain for the life of film.

GASC-08-003 | Microfilm Vault Monitoring Reports

Description: Records documenting temperature and humidity conditions within a storage facility.

Retention: 5 years.

Archival Instructions: Vital Record - duplicate and store offsite

GASC-08-004 | Open Records Act Requests and Correspondence

Description: Inquiries from members of the public requesting access to information under the Georgia Open Records Act.

Retention: 3 years.

GASC-08-005 | Records Schedules

Description: Copies of approved agency records retention schedules.

Retention: 5 years after superseded.

GASC-08-006 | Records Transmittal Records

Description: Records documenting the transfer of agency records into the custody of a records center facility.

Retention: Permanent Records: Retain in office; Temporary Records: 5 years after disposition of transferred record.

Archival Instructions: Vital Record - duplicate and store offsite

GASC-08-007 | Reference Requests

Description: Reference pull sheets documenting the retrieval of records from a records center facility.

Retention: 4 years.

Child Labor

Covered employers: All employers are subject to the recordkeeping requirements.

Required: An employment certificate, commonly called a work permit, is required for all minors who have not reached their 16th birthday.

To be retained: The employer must maintain a copy of the employment certificate on the premises where the work is performed for the duration of the minor's employment (GA Code Sec. 39-2-12, Sec. 39-2-13). Additional information is available here:


Covered employers: Employers with 15 or more employees are subject to the recordkeeping requirements.

Required: Georgia state law requires employers to follow the same recordkeeping requirements as those required under the federal Civil Rights Act of 1964, as amended in 1991. Records that must be maintained include résumés, applications, interview notes, notes on reference checks, tests …

Servicing the following postal codes:

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