Oak Lawn

4100 West 76th Street, Chicago, IL 60652

630.681.8670

About Our Services

Oak Lawn, IL Records Management Services 

Securely store your records near you, and where you’re never more than a click away from retrieving critical documents. With Access records management services:

  • Organize both physical and electronic documents
  • Protect your assets across the entire records lifecycle
  • Restrict or grant records access to the right employees and stakeholders
  • Maintain full regulatory compliance—no matter your industry

Our records management platform, FileBRIDGE Records gives you complete control and 24/7 access to manage and govern your secure file storage. 

Offsite Storage and Document Storage in Oak Lawn, IL

Store physical documents and other media in a highly secure, offsite storage facility near you. Our records storage facilities are equipped with state-of-the-art security protocols that monitor and protect your records 24/7. 

We provide climate-controlled, weather- and fire-protected facilities for both paper and multimedia records. Keep film, video, x-rays, and tape backups from deteriorating due to environmental exposure and handling factors. 

And if that’s not secure enough: Consider underground storage vaults. These facilities are located hundreds of feet below ground to keep your business-critical records safe.

All Access records centers and vaults are PRISM Privacy+ Certified

Oak Lawn, IL Digital Conversion and Document Scanning Services


Consolidate information across locations and departments, reduce redundancies, and improve your ability to find what you need by converting your paper documents to digital files. 

High-quality scanning and imaging services can handle digital conversion projects of every size and type. Converts legacy records of any media type to electronic ones, and seamlessly integrate new digital documents into existing information management workflows.

Our document scanning and data capture services ensure consistent classification and indexing—without sacrificing retrievability or security. 

Document Shredding and Secure Destruction in Oak Lawn, IL 

Your data security is worth more than a shredder you get at the store. We provide secure shredding and hard drive destruction solutions that keep you safe and maintain all regulatory compliance.

  • Destroy documents thoroughly
  • Destroy electronic media completely
  • Clear valuable office space
  • Support green initiatives

Ensure the legal and compliant destruction of media files.

  • Total destruction of computer hard drives / CPUs, with details logged
  • Destruction services take place within 3 business days
  • Meet NAID certification requirements
  • Certificate of destruction provided 

Information Governance and Regulatory Compliance

Information Governance is everything having to do with the capture, formation, usage, storage, and deletion of information. It keeps your company, employee, and customer information safe, secure, and compliant. 

  • Meet and maintain data retention and disposal compliance with relevant laws, policies, and regulations like HIPAA, FACTA, FERPA, GDPR, CCPA, SOX, and GLBA
  • Reduce your risk of fraud, theft, or abuse of customer or company confidential information
  • Limit or eliminate exposure to significant fines, penalties, and legal liabilities
  • Avoid harm to your reputation, trust, and customer loyalty

Records Retention and Destruction Regulations in Chicago, IL

Cook County Local Records Commission Rules (44 Ill Admin Code Title PART 4500)

This document outlines all local records management rules and regulations within Cook County and the greater Chicago region.

Read the full code.

Accounting Records

Auditors’ report/Annual financial statements: Permanently

Bank statements and deposit slips: 7 years

Cancelled checks:

  • Fixed assets: Permanently
  • Taxes (payroll-related): 7 years
  • Taxes (income): Permanently
  • General: 7 years
  • Payroll: 7 years

Cash disbursements: Permanently

Cash receipts journal: Permanently

Chart of accounts: Permanently

Deeds, mortgages, bills of sale: Permanently

Electronic payment records: 7 years

Employee expenses reports: 7 years

Fixed asset record (invoices, cancelled checks,: Permanently

Depreciation schedules)

Freight bills and bills of lading: 7 years

General journal: Permanently

General ledger: Permanently

Inventory listings and tags: 7 years

Invoices: sales to customers/credit memos: 7 years

Patent/trademark and related papers: Permanently

Payroll journal: 7 years

Production and sales reports: 7 years

Purchases: 7 years

Purchase journal: Permanently

Purchase orders: 7 years

Sales or work orders: 7 years

Subsidiary ledgers (accounts receivable,: 7 years

accounts payable, equipment)

Time cards and daily time reports: 7 years

Training manuals: Permanently

Trial balance – year end: Permanently

EMPLOYEE BENEFIT PLAN RECORDS

Actuarial reports: Permanently

Allocation and compliance testing: 7 years

Brokerage/Trustee statements supporting: 7 years

Financial statements: Permanently

General ledger and journals: Permanently

Information returns (Form 5500): Permanently

Internal Revenue Service/Department of Labor: Permanently

Participant communications related to distribution: 7 years

Plan and trust agreements: Permanently

INSURANCE RECORDS

Accident reports and settled claims: 6 years after settlement

Fire inspection and safety reports: 7 years

Insurance policies (still in effect): Permanently

Insurance policies (expired): 7 years

LEGAL DOCUMENTS

Articles of Incorporation and Bylaws: Permanently

Buy-sell agreements: Permanently

Contracts and leases (still in effect): Permanently

Contracts and leases (expired): 7 years

Employment agreements: 7 years

Legal correspondence: Permanently

Minutes: Permanently

Partnership agreements: Permanently

Stock certificates and ledgers: Permanently

PERSONNEL RECORDS

Child labor certificates and notices: 3 years

Employment application (from date of termination): 2 years

Employment eligibility verification (I-9 Form): 3 years

Help wanted ads and job opening notices: 2 years

Personnel files (from date of termination): 4 years

Records of job injuries causing loss of work: 5 years

Safety: chemical and toxic exposure records: 30 years

Union agreements and individual employee contracts (from date of termination): 3 years

TAX RECORDS

IRS adjustments: Permanently

Payroll tax returns: 7 years

Property basis records: Permanently

Sales and use tax returns: Permanently

Tax return and cancelled checks for tax payments: Permanently

We’re proud to serve the following postal codes:

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