Cheektowaga

2863 Broadway Street, Cheektowaga, NY 14227

716.609.0120

About Our Services

Cheektowaga, NY Records Management Services 

Securely store your records near you, and where you’re never more than a click away from retrieving critical documents. With Access records management services:

  • Organize both physical and electronic documents
  • Protect your assets across the entire records lifecycle
  • Restrict or grant records access to the right employees and stakeholders
  • Maintain full regulatory compliance—no matter your industry

Our records management platform, FileBRIDGE Records gives you complete control and 24/7 access to manage and govern your secure file storage. 

Offsite Storage and Document Storage in Cheektowaga, NY

Store physical documents and other media in a highly secure, offsite storage facility near you. Our records storage facilities are equipped with state-of-the-art security protocols that monitor and protect your records 24/7. 

We provide climate-controlled, weather- and fire-protected facilities for both paper and multimedia records. Keep film, video, x-rays, and tape backups from deteriorating due to environmental exposure and handling factors. 

And if that’s not secure enough: Consider underground storage vaults. These facilities are located hundreds of feet below ground to keep your business-critical records safe.

All Access records centers and vaults are PRISM Privacy+ Certified

Cheektowaga, NY Digital Conversion and Document Scanning Services


Consolidate information across locations and departments, reduce redundancies, and improve your ability to find what you need by converting your paper documents to digital files. 

High-quality scanning and imaging services can handle digital conversion projects of every size and type. Converts legacy records of any media type to electronic ones, and seamlessly integrate new digital documents into existing information management workflows.

Our document scanning and data capture services ensure consistent classification and indexing—without sacrificing retrievability or security. 

Document Shredding and Secure Destruction in Cheektowaga, NY 

Your data security is worth more than a shredder you get at the store. We provide secure shredding and hard drive destruction solutions that keep you safe and maintain all regulatory compliance.

  • Destroy documents thoroughly
  • Destroy electronic media completely
  • Clear valuable office space
  • Support green initiatives

Ensure the legal and compliant destruction of media files.

  • Total destruction of computer hard drives / CPUs, with details logged
  • Destruction services take place within 3 business days
  • Meet NAID certification requirements
  • Certificate of destruction provided 

Information Governance and Regulatory Compliance

Information Governance is everything having to do with the capture, formation, usage, storage, and deletion of information. It keeps your company, employee, and customer information safe, secure, and compliant. 

  • Meet and maintain data retention and disposal compliance with relevant laws, policies, and regulations like HIPAA, FACTA, FERPA, GDPR, CCPA, SOX, and GLBA
  • Reduce your risk of fraud, theft, or abuse of customer or company confidential information
  • Limit or eliminate exposure to significant fines, penalties, and legal liabilities
  • Avoid harm to your reputation, trust, and customer loyalty

Records Retention and Destruction Regulations in Cheektowaga, NY

Accounting Records

Accounts payable: 7 years

Accounts receivable: 7 years

Audit reports: Permanent

Chart of accounts: Permanent

Depreciation schedules: Permanent

Expense records: 7 years

Financial statements (annual): Permanent

Fixed asset purchases: Permanent

General correspondence: 3 years

General ledgers and related books: Permanent

Inventory records: 7 years (: Permanent for LIFO System)

Investment trade confirmations: Permanent

Loan payment schedules: 7 years

Purchase orders (1 copy): 7 years

Sales records: 7 years

Tax returns and related tax examination reports: Permanent

Bank Records

Bank statements and reconciliations: 7 years

Cancelled or substitute checks: 7 years (: Permanent for real estate purchases and tax payments)

Electronic payment records: 7 years

Corporate Records

Bylaws: Permanent

Business licenses: Permanent

Contracts - major: Permanent

Contracts - minor: Life + 4 Years

Formation / incorporation documents: Permanent

Insurance policiesLife + : 3 years (Check with your agent. Liability for prior years can vary)

Leases/mortgages: Permanent

Patents/trademarks: Permanent

Shareholder records and stock transactions

: Permanent

Shareholder/partner agreements: Permanent

Tax elections: Permanent

Employee Records

Accident reports and claims: 7 years

Benefit plans: Permanent

Employee files (ex-employees): 7 years

Employment applications: 3 years

Employment taxes: 7 years

Payroll records: 7 years

Pension/profit sharing plans: Permanent

Real Property Records

Apprasials: Permanent

Construction records: Permanent

Deeds: Permanent

Leasehold improvements: Permanent

Lease payment records: Life + 4 years

Real estate purchases: Permanent

New York Legal Document Retention

The New York County Lawyers’ Association  (NYCLA) Record Retention Policy provides a schedule for business record retention, a policy concerning the disposal of documents no longer governed by NYCLA’s record retention guidelines, and procedures for NYCLA’s staff to follow to obtain additional information about these policies.

Read the full policy on legal document retention in New York.

Local Government Records Management Guidelines

Many local government agencies also have their own specified records retention schedules. See the full records management and retention schedules used by all local New York government agencies here:

New York local records management schedules.

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