Innovative Solutions Across the Entire Records Management Lifecycle
With over 20 years of expertise helping businesses seamlessly manage, store, and transform information, Access provides best-in-class service and innovation to take your information where it needs to go.
Unparalleled Partnership with the Experts at Access
With over 20 years of industry expertise, innovative tech-enabled solutions, and best-in-class service, Access is your dedicated partner for managing a record or document through the entire information lifecycle. We deliver tailored solutions to meet your organization’s unique needs, ensuring seamless management at every stage.
Access is the trusted partner you can rely on to handle your information today while helping you plan for tomorrow. From paper documents to storage boxes to digital files and beyond, we empower your business to take its information wherever it needs to go.
Optimizing Your Information’s Journey Through Every Stage of the Information Lifecycle
At Access, we offer a wide range of solutions to manage every stage of the information lifecycle seamlessly—eliminating gaps that drain your time, resources, and budget.
Our holistic approach to information management breaks down information silos and integrates both physical and digital records into a unified system. By supporting you at every stage, we ensure you have the tools to organize, access, and protect critical information—anywhere, anytime.
With Access, you gain a complete, end-to-end solution to meet your information management needs—today and into the future.
Records Management
Our records management services will keep you compliant, and keep your information secure and accessible.
- Take control with 24/7 access to physical and digital files
- Store all documents and other media securely and safely
- Manage access by authorized users, online and in person
Scanning and Digital Transformation
Turn paper files into digital files to clear up space, improve sharing functionality, and create a more efficient records management system.
- Share, collaborate, and distribute in real time
- Get peace of mind with our secure online portal
- Fulfill your digital transformation goals
Secure Destruction and Shredding
Have confidence that your information will be destroyed properly with our secure hard copy record destruction, bulk paper shredding, and electronic media / hard drive destruction services.
- Purge files with one-time or ongoing shredding services
- Destroy hard drives and other digital media storage confidently
- Maintain peace of mind with NAID AAA-certified processes
Access Unify™
Our suite of tech-powered solutions can streamline your physical and digital records management with a compliant, cloud based, AI-powered solution.
- Scan only the documents you need when you need
- Gain document visibility with integrated indexing services
- No variable billing – predictable, flat-rate monthly subscription
Virgo – Records Retention & Compliance Solution
Virgo Business Records Retention Schedule Software links up regulatory requirements to record series in your business record retention schedule.
- Start a record retention program
- Overhaul and improve existing retention programs
- Reduce the cost of compliance
EHR/EMR Data Archiving
Archive clinical, patient, financial, and billing data into Fovea EHR, our web-based archival solution that can be hosted on-premise or in the cloud.
- Easy and secure data accessibility
- Extensive search and reporting capabilities
- Compliance peace of mind
Access Unify: Hybrid Physical and Digital Information Management Solution
Combining paper and digital record management doesn’t have to be messy. It can be accessible and intuitive. When your staff can access the documents they need, anytime and anywhere, they have the power to do their best work. Access Unify, our suite of tech-powered solutions, connects and evolves your entire digital and physical records management program.
Get the Documents You Need When You Need Them
By combining AI-powered technology and award-winning service backed by comprehensive security certifications, Access Unify unlocks the full potential of your paper and digital-born records and documents.
Go beyond traditional records management with Access Unify and gain:
- A secure, unified view of your paper and digital records
- AI-powered box-level and file-level indexing services
- Compliance peace of mind with records retention rules management
- Integration with your existing document management system
Complete with a team of experts that know data is your most valuable asset. All of this and more for a predictable, flat-rate monthly subscription.
Go Beyond Offsite Storage with Full-Service Records Management Solutions
Access removes the daily hassle of managing documents with comprehensive, end-to-end records management services. Efficiently manage your records without sacrificing security, accessibility, or compliance.
Business never stops. Demand for information across your organization never slows down. With Access, you gain peace of mind with 24/7 access to your most important information. Remove the daily hassle of managing documents and gain:
- Protection of your assets across the entire document lifecycle
- Secured physical and digital organization of your records
- Easy manage of access to records for designated employees and stakeholders
- Specialized storage options for your critical assets that need special care
- Defensible disposition of records no longer needed
Recipient of multiple industry awards & recognitions, including:
Scalable Electronic File Management Solutions to Fit Your Organization’s Needs
Access’ digital records management solutions empower your organization to control the entire information lifecycle. With industry-leading strategies, intuitive technology, and expert partnerships, we help you streamline processes, enhance accessibility, and ensure security.
Support your organization with digital file solutions that ensure compliance and security, improve data accessibility, and enhance operational consistency. See how Access’ digital file management solutions integrate seamlessly to meet your budget, address your immediate needs, and scale with your future goals.
- Digitize your actively used physical files with Access Unify
- Streamline access to important employee documents with CartaHR and CartaDC
- Ensure effortless electronic record retrieval with FileBRIDGE
When managed strategically, your digital documents become a powerful asset. Let’s craft a solution tailored to your needs, helping you protect, access, and fully leverage the information that drives your success.
Unlock the Power of Document Scanning, Conversion, and Digitization With Access
Access makes it easy for you to digitize the documents in your office(s) with our document scanning services. From a single sheet of paper to an entire box of files, you can scan anything and story on the cloud or locally to ensure easy, secure access.
Document digitization services encompass the scanning and imaging of paper records, the storage of your valuable records, and the ability to access those records from virtually anywhere. With our bulk scanning and document management services, you get a fully implemented digital transformation solution that works at your business’ scale while saving time and resources.
It doesn’t matter if it’s a stack of papers or boxes full of old files – just let us know what needs digitizing and where it should be sent, and we will take care of everything else!
Learn more about our Scanning & Document Digitization Services
“Access has helped us inventory over 1.4 million records across 40 different locations.”
Virgo – Secure, Efficient, Smart Privacy and Record Retention Software
Virgo is a cloud-based records retention software that delivers accurate retention and privacy policies mapped to global legal research, your repositories of record, and information. With a team of legal experts, and an easy to use privacy compliance software, managing defensible policies has never been easier.
Virgo’s robust features bring the power of up-to-date retention, privacy and security information to your fingertips, including:
- Continuously updated research from 220,000+ jurisdictions worldwide
- Automated and customized retention schedule management
- Secure, collaborative platform with easy search and report functions
- Subscription to continuously updated legal research
Gain access to world-class legal research at a fraction of he cost while improving your efficiency in maintenance of accurate retention schedules with Virgo.
Learn more about Virgo – Privacy & Compliance Management Solution
Fovea EHR: Healthcare Data Archival on Your Terms
Fovea EHR Archive is a multi-tenant, secure SaaS application developed by our team at Triyam, An Access Company, that archives data from legacy EHR, EMR, ERP, business, financial, and billing systems, amongst others. Fovea can be hosted in-house, on-premise, or in the cloud with Microsoft Azure, and is HIPAA-attested and SOC2-certified.
Fovea EHR Archive, Best in KLAS Winner solution in Data Archiving (2021, 2022, 2024), can archive across any governmental institution and healthcare specialty. In healthcare, data can be archived from acute care, EHRs, ambulatory systems, home health, long-term care, nursing homes, senior living, hospice, surgical centers, behavioral systems, and many others. In addition to clinical data, data from patient financial and billing systems can also be archived into Fovea.
With Fovea EHR Archive, you gain:
- Record retention management – Meet industry regulatory retention and disposition requirements
- Robust web-based software – Responsive across devices with an intuitive, user-friendly UI
- Extensive search capabilities – Easily retrieve any data from the archive and download in user-friendly formats
- Powerful reporting capabilities – Generate standard and dynamic reports with built-in PowerBI analytics
- Easy data accessibility – Access data directly from the cloud or your existing data systems via API
- Security peace-of-mind – Your data is secured in on-premises or secure cloud environments that are HIPAA and SOC2 compliant
Commercial Secure Destruction that Goes Beyond Paper Shredding
Your data security is worth more than a shredder you get at the store. Your sensitive data, employee personal information, and customer records demand a certified, secure document shredding service. It requires a document destruction solution that keeps you safe and maintains regulatory compliance.
Access is a NAID-AAA Certified company that offers on-site and off-site paper shredding, electronic media and hard drive destruction services, as well as recycling and disposal programs to keep your business protected.
Our secure destruction services allow you to:
- Cross-cut shredding to destroy documents thoroughly
- Destroy electronic media completely
- Clear valuable office space
- Align with your retention policies
- Support your green initiatives
- Shred documents in bulk
- Certificate of destruction or work order receipt provided for each request
Great Team & Outstanding Support
The Access team and the Virgo tool has launched our organization ahead with our records retention schedule and compliance with new litigation and regulations!
Virgo team spent lots of time with Excellus creating our schedule and listening to our niche business.
Very User-Friendly
I am new to using Virgo™ but so far it is very user-friendly and easy to update!
Very Effective Tool
We replaced our old spreadsheet retention schedule with Virgo and it is invaluable being able to associate all citations with all our record series has allowed us to defend our schedule to our stakeholders and increase buy-in.
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Partnering for Success: Expert Resources, Tips, and Insights to Optimize Your Information Management
Information is your most valuable asset. It’s our passion.
Are you ready to take control of your information lifecycle? We manage documents for over 30,000 companies in North America. Let us help you manage yours.