EHR Data Migration Services
Move to your new EHR system with confidence. Access’ EHR Data Migration services help hospitals and clinics securely transfer clinical and financial data without losing historical information — ensuring accuracy, compliance, and long-term accessibility.
What is EHR Data Migration?
EHR data migration is the process of securely transferring patient health information from one system to another. It includes extraction, transformation, and loading (ETL) of data, supported by cleansing, validation, and testing at every stage.
Types of Healthcare Data Migration
On-premises to on-premises
Cloud to on-premises
On-premises to cloud
Cloud to cloud
Why Healthcare Data Migration Matters
When organizations transition to a new EHR, the stakes are high: data accuracy, security, and compliance are critical. Without a well-planned migration strategy, risks include:
- Data loss or corruption during transfer
- Compliance gaps and security vulnerabilities
- Increased IT costs and resource strain
- Interrupted clinical workflows and patient care
Access’ migration services help healthcare organizations avoid these pitfalls by ensuring a seamless, compliant, and efficient data transfer.
Flexible Options for Data Migration and Archiving
Not all historical data needs to live in the new EHR. Access provides two flexible approaches to migrating important data:
Full Migration: Transfer all data to the new EHR system
Hybrid Approach: Migrate active data and archive historical data in Fovea EHR Archive, ensuring long-term compliance and accessibility while reducing system load
Fovea EHR – Data Migration on Your Terms
Fovea EHR Archive, our three-time Best in KLAS data archiving winning SaaS platform, supports archiving across legacy HER, EMR, ERP, clinical, financial, and business systems. Fovea ensures records remain compliant, searchable, and accessible long after legacy systems are retired.
Fovea EHR Archive can archive data across any healthcare specialty. Healthcare data can be archived from various sources, including acute care, EHRs, ambulatory systems, home health, long-term care, nursing homes, senior living facilities, hospice care, surgical centers, behavioral health systems, and many others. In addition to clinical data, data from patient financial and billing systems can also be archived into Fovea.
Access EHR Migration Services
Access delivers a structured, proven migration process to help healthcare facilities transition smoothly to new systems.
Data Analysis
Profiling data types, record volume, and detail level
Testing & Validation
System and user testing to ensure data accuracy
Data Conversion
Transforming legacy data into new system-compatible formats
Training & Access Setup
Preparing staff for efficient use of the new system
Secure Migration
Transferring data with encryption and PHI safeguards
Remarkably Intuitive Platform
From start to finish, the team always made it a point to stay on task, with the goal of reaching successful outcomes for each weekly milestone(s). We at SFH are sincerely grateful to have a data archival partner that cares so deeply about our customers’ ability to access their patient’s data from previous EMR systems.
Perfect Implementation
[The Access team] performed data archival for 3 of our hospitals. They were clear and concise in their expectations for our team from a data collection perspective, the validation process and timing of the implementation were perfect! The team is wonderful to work with!
Quick and Accurate
[Access] quickly and accurately migrated a very old legacy EMR System from an On-Premise Linux Server to their cloud solution for Hosparus Health in just a few weeks. Information is now easier to find than in its native application. The technical staff are very knowledgeable and we enjoyed working on this project with them.
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Why Organizations Choose Access
Healthcare providers nationwide rely on Access for:
- Proven methodology with successful migrations at leading hospitals and clinics
- Secure handling of Protected Health Information (PHI) throughout the project
- Deep expertise in both migration and archival strategies
- Collaboration with EHR vendors and internal stakeholders for smooth implementation
Frequently Asked Questions
ETL (Extract, Transform, Load) is one part of the migration process. While ETL involves extracting data, converting it into a consistent format, and loading it into a new system, data migration is the full process of moving data between systems, which may or may not require significant transformation.
Data conversion is a step within migration. Conversion adapts legacy data into formats that are compatible with the new EHR. Migration is the broader process of transferring data into the go-forward system.
The cost of EHR data migration varies depending on data volume, complexity, number of systems, and migration approach. Simple projects may cost as little as $5,000, while large, complex migrations can exceed $150,000.
Yes. Many healthcare organizations rely on SQL databases, and Access supports SQL data migration to ensure seamless integration into your new system.
Access uses a combination of secure, industry-proven tools and methodologies for healthcare data migration, supported by our compliance-first framework.
Recipient of multiple industry awards & recognitions, including:
Ready to migrate your data with confidence?
Access helps healthcare organizations reduce risk, ensure compliance, and unlock the full value of their new EHR. Migrate your legacy EHR/EMR systems with ease, while ensuring your data remains secure, accessible, and compliant for years to come.