Get the documents you need, whenever & wherever you need them 

Supporting the management of hybrid paper and digital environments requires a responsive, integrated, and comprehensive approach. Access Unify couples leading-edge technologies with our world-class services to deliver a solution that enables your organization to operate at peak efficiency and performance. Leveraging the Access Unify platform empowers your staff to get the documents they need anytime, anywhere. And because Access Unify integrates with the systems your business already uses, you can deliver a truly seamless, digital-first experience that reduces the need for additional staff training and accelerates ramp-up time across the board.

Activate Your Active Files

Paperless starts with less paper. It’s a daily evolution, not a project, that’s necessary to compete in a digital world. Employees and clients expect a digital-first environment that supports work and access-from-anywhere spaces. Regularly accessed active files can often create challenges for organizations. Examples include the rising costs of real estate, increased requests for documents, and heightened expectations of responsiveness. All of these contribute to a costly effort. The Access Unify Active File Service offers industry-leading turnaround times (less than 4 hours) for the digital delivery of your active paper files stored with Access⁠—all for a predictable monthly flat-rate.

Learn more about Active File Service

records process improvement

Outsourced Information Management Creates IG Compliance Across Your Organization

When information lives in multiple rooms or even multiple information silos, compliance becomes more complicated. When you scale up—or even scale down—it becomes even more complex.

Outsourced document management consolidates your information, creating a central physical and digital repository that allows certified users to upload, access, and share information.

By interacting with your end users, we make sure that information moves through its lifecycle according to plan.

Avoid The Hassles And Risk Of In-House Information Management Systems

Handling your information management in-house seems like a great way to save money. Unfortunately, it usually isn’t. There are a lot of challenges, some of which include:

Staff Training and Turnover

You need dedicated staff to handle information governance and compliance. Whether that’s a full-time employee or handled by multiple people handling multiple roles, it’s a huge responsibility. And, there are times when it falls through the cracks, including during:

  • Staff turnover
  • Illness or vacation
  • Peak activity periods
  • Acquisitions, mergers, audits, and other peak times

Information doesn’t stop gathering because you’re short-staffed. Staying on top of it is an everyday responsibility and introduces risk for potential regulatory non-compliance.

Space

If you’re storing your physical records on site, you need physical space. But it can’t just be any space. It has to meet the following requirements:

  • Be large enough to handle peak expected demand
  • Be secure from break-ins
  • Be climate-controlled to prevent degradation
  • Provide timely document access for approved staff
  • Restrict document access from those without proper permissions
  • Be safe in case of fire, natural disaster, or other emergencies

You don’t want to run out of room for information, or have too much space that’s being wasted. Either approach is a waste of money. Our offsite storage solutions can help.

Scaling

Whether you’re growing or making needed cuts, your information volume can change. That could mean not having enough staff or having redundant staff. It could mean too much or too little space. It could mean having to create a new IG plan on the fly, or worse: not considering it. 

Scaling in any direction means a change to your business processes. And that means it’s time for change management.

Innovate Your Mailroom Approach 

Re-envision your office footprint and use every square foot for value-added activities. Eliminate non-revenue generating space in file rooms, basements and mail rooms with the Access Unify Digital Mailroom. Whether you have multiple locations, a centralized mail room, or a completely remote workplace, Access’ Digital Mailroom service can address it all. We can collect and digitize only what’s needed, and distribute paper mail digitally to provide convenient and innovative flexibility to merge physical mail with electronic delivery.

Learn more about Digital Mailroom

Leading-Edge Capabilities to Meet Your Evolving Needs 

Access is committed to ensuring that your organization has stable, secure, and innovative solutions to drive your business forward. Over 50 dedicated developers, managers and leaders are committed to crafting industry-leading Access Unify offerings that meet your specific needs. With multiple security and code scans daily, and second-to-none infrastructure, we are able to quickly deliver impactful capabilities as your business evolves over time. These soon-to-be-available capabilities include artificial intelligence (machine learning & deep learning), real-time metrics and analytics, and even secure data stores for archiving digital records.