As the saying goes “famous last words.”

Nobody ever expects that they will wake up at 3 a.m. to a phone call from the fire department informing them that their office is up in flames (this is where we all knock on wood). The statement may seem a little over the top, but it happens, which makes cloud based records management vital to your success as a company.

Office break-ins, natural disasters, a water pipe leaking in the building… These are all scenarios, big and small, that happen more often than we would like to think. And they are scenarios that put our company at risk.

Any record manager knows the implications of a lost employee file. So, imagine if you lost every employee file for a company of 10,000 employees, or 500… even 50. No matter what the size of the company, cloud records management can save you from a disaster that can cripple your business’s progress.

Imagine if that water pipe did leak, and I don’t mean some small “drip here, drop there” leak. I’m talking about an “emergency call at 1 a.m. to a plumber” sort of leak. Now your filing cabinets have streams of water flowing down the front of the drawers and through to the sacred files. No padlock will keep that from happening. So, what do you do now? What does this do to business? How does it impact the company? What do the damages of these files cost the company? Once you answer those, the next question should be, how could cloud records management software prevent this?

Storing your company documents on something as vulnerable as paper opens you up to accidents that threaten your business growth.

Are these situations that you want to leave to chance? Because there is a proactive solution: cloud based records management. Embrace the wonderful technologies that we have in this day and age, and allow yourself to sleep at night. Hey, it may even have some added efficiency perks.