Banking Records Retention and Security

Financial institutions are responsible for the large volumes of physical and digital assets related to their clients’ investments and monetary transactions.

As such, businesses and consumers rely on their banks, credit unions, stock brokerages and chosen retailers to keep their information confidential and secure, while maintaining compliance with state and federal regulations.

Any failure to do so can result in the loss of client confidence, reputation damage and regulatory fines and sanctions, making strict adherence to thorough records management policies a necessity.

Document Management Solutions for Banking and Finance

Access knows banking records retention. We provide a full suite of document management solutions specifically designed to meet the needs of forward-thinking financial institutions seeking a partner with earned experience specific to their industry and proven global expertise.

Securely Manage All Your Financial Documents

Our solutions are uniquely suited to handle a wide variety of document storage needs. Here are some of the financial documents we can assist with storing and managing:

  • Customer records, statements, and personal information
  • Invoices, bills, and receipts
  • Loans and mortgage documents
  • Internal accounting and tax records
  • Special media types including tape and physical drives

If you have special document management needs for your financial institution, contact us to discuss a custom solution.

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IT and records managers

Fully Compliant and Secure Financial Records Storage

Our records storage vaults are designed for maximum compliance to meet all record retention requirements for financial institutions.

Secure Chain of Custody

Secure chain of custody gives you added visibility and security over all your financial documents. Track the location and status of all your documents in real time, with full historical records available for all of your stored records.

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Disaster Recovery Solutions

Our underground vaults and secure document storage facilities keep your most important records safe in the event of an unplanned disaster. Our facilities are highly secure with multiple physical safeguards in addition to being fully climate controlled to preserve sensitive media.

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Record Retention Requirements For Financial Institutions

Our document management services reduce the pain and complexity of dealing with records retention schedules for your financial institution at both the federal and local level. Our financial records management software will assist with identifying how long documents need to be retained. When a document’s retention schedule is up, the corresponding documents are securely destroyed for full regulatory compliance.

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Partner With Us

We work closely with our clients to establish customized programs that can increase efficiency while meeting internal information governance policies and the industry’s stringent regulatory requirements.

From banking records retention schedules to all forms of financial services document management; Access helps banks, investment firms, credit card issuers and all related businesses increase their competitive advantage by ensuring that their clients feel safe.

Want More?

Discover how we can help ensure your compliance with applicable state and federal regulations as well as your information governance policy.

Learn about our Mortgage and Loan Records Management and Merger and Acquisition services.