
Financial Services Document Management
Document Management Solutions for Banking and Finance
Financial institutions are responsible for large volumes of physical and digital assets related to their clients’ investments and monetary transactions. As such, businesses and consumers rely on their banks, credit unions, stock brokerages and chosen retailers to keep their information confidential and secure, while maintaining compliance with state and federal regulations. Any failure to do so can result in the loss of client confidence, reputation damage and regulatory fines and sanctions, making strict adherence to thorough records management policies a necessity.
Access knows banking records retention. We provide a full suite of document management solutions specifically designed to meet the needs of forward-thinking financial institutions seeking a partner with earned experience specific to their industry and proven global expertise.
Our Comprehensive Financial Services Document Management Solutions Include:
Access Unify: Physical and Digital Information Management Solution
Combining paper and digital record management doesn’t have to be messy. It can be accessible and intuitive. When your staff can access the documents they need, anytime and anywhere, they have the power to do their best work.
Access Unify, our tech-powered suite of physical and digital information management services, boosts performance by integrating with the systems your business already uses. This means:
- No need to purchase other information management systems
- Reduced staff training time
- Accelerated ramp-up
- A fully seamless, digital-first experience
What can you do when you get the information you need, whenever and wherever you need it?
Securely Manage All Your Financial Documents
Our solutions are uniquely suited to handle a wide variety of document storage needs. Here are some of the financial documents we can assist with storing and managing:
- Customer records, statements, and personal information
- Invoices, bills, and receipts
- Loans and mortgage documents
- Internal accounting and tax records
- Special media types including tape and physical drives
If you have special document management needs for your financial institution, contact us to discuss a custom solution.
Digitize & Manage Files with Document Management Software
Reduce the cost and stress of storing your financial documents onsite by converting them to digital files that can be accessed easily with our finance document management system.
- Convert existing records in bulk or scan files as needed.
- Safely digitize and store your files in our secure digital platform or directly into your own document management system.
- We’ll work with you to identify and index all relevant files and purge any duplicates to ensure maximum efficiency.
- Access your digitized files instantly from anywhere in the world.
Adhere to Financial Record Retention Policies
Access knows financial document management. We help you adhere to financial record retention regulations to reduce your program costs, limit exposure to needless lawsuits, diminish risks of data breaches, and eliminate cost and space requirements for onsite storage.
We’ll help you create a secure financial information management program, abiding by strict retention schedules to keep the records you need and securely shred those that you don’t, helping you consolidate information and maximize efficiencies.
Securely Destroy Financial Records
Each document or file that becomes obsolete based on its retention schedule must be securely disposed of.
Technological advances also require outdated equipment and computers to be decommissioned exposing a need for secure financial information management.
You can confidently destroy (and recycle) your records, computers, and office equipment knowing we will ensure your financial document management system is compliant and secure.
Fully Compliant and Secure Financial Records Storage
Our records storage vaults are designed to meet all record retention and compliance requirements for financial institutions.
Secure Chain of Custody
Secure chain of custody gives you added visibility and security over all financial documents. Track the location and status of all your documents in real time, with full historical records available for all of your stored records.
Disaster Recovery Solutions
Our underground vaults and secure document storage facilities keep your most important records safe in the event of an unplanned disaster. Our facilities are highly secure with multiple physical safeguards in addition to being fully climate controlled to preserve sensitive media.
Record Retention Requirements For Financial Institutions
Our document management services reduce the pain and complexity of dealing with records retention schedules for your financial institution at both the federal and local level. Our financial records management software will assist with identifying how long documents need to be retained. When a document’s retention schedule is up, the corresponding documents are securely destroyed for full regulatory compliance.
Resources: What Does Information Management Mean for the Finance Industry?
Learn about the information management solutions that business in your industry are using to protect their data.
Partner with the Experts
We work closely with our clients to establish customized programs that can increase efficiency while meeting internal information governance policies and the industry’s stringent regulatory requirements.
From banking records retention schedules to all forms of financial services document management; Access helps banks, investment firms, credit card issuers and all related businesses increase their competitive advantage by ensuring that their clients’ data is safe.
Information is your most valuable asset. It’s our passion.
Are you ready to take control of your information lifecycle? We manage documents for over 30,000 companies in North America. Let us help you manage yours.