Boost Efficiency & Cut Costs with Secure Insurance Document Management
Ensure Your Documents are Handled Securely
Our expertise in the insurance industry and understanding of the sensitive nature of insurance organizations’ documents make us the right partner to reinforce the security and compliance of all your important documents.
Our records management solutions for insurance companies are designed to manage the entire document lifecycle including:
- Access Unify™ | Secure Compliance for simplified regulatory compliance
- Secure storage for all your paper documents and sensitive media
- Scanning and digitizing physical documents
- Records management software to access your stored documents
- Secure paper shredding and destruction services for documents at the end of their retention period
Simplify Regulatory Compliance by Consolidating Your Records and Systems
Access Unify | Secure Compliance provides a central source of truth for insurance firms, with seamless consolidation of archived digital records to a cloud-based, secure, and compliant digital repository. With robust audit trails, detailed reporting, secure rights provisioning, and data privacy safeguards (SOC 2 Type II, PRISM Privacy+, Privacy Shield, etc.), Access Unify | Secure Compliance ensures records are readily available, secure, and compliant.
- Centralize and protect files
- Retire legacy applications and modernize current systems
- Share and collaborate securely
- Automate defensible disposition
- Stay in compliance across industry regulations, from HIPAA, GLBA, and AML, to the Sarbanes-Oxley Act
Excellent Customer Service
The staff at Access is always eager to help resolve your records management issues. You will not be disappointed in choosing Access for your record needs.
Great Customer Service
Love working with your team. Always very responsive, helpful and knowledgeable. Always looking for ways to improve and build our relationship.
- testimonial
- testimonial
Safely Store Your Sensitive Information
Between applications, claims, and administrative documents, insurance agencies generate an incredible amount of paperwork. Storing your documents at our PRISM Privacy+ Certified record centers helps you remain compliant while eliminating the costs and space deficiencies of on-site storage.
Our facilities are governed by a secure chain of custody procedures for optimal protection and control. We also offer fireproof vaults with temperature controls for records susceptible to decay.
Secure, Prompt and Accurate File Retrieval
The insurance industry requires all documents to be kept safe, yet accessible and retrievable at any moment. Access’ unparalleled file retrieval accuracy and efficiency enables you to respond to this constant need for information, with prompt delivery of physical files.
Our technology-powered solutions also offer a variety of digital delivery methods—either shared through our secure online repository, FileBRIDGE® Records, or scanned on-demand through our interface or uploaded to your existing system.
Digitize Your Most Important Documents
Make your stored records instantly available by transforming your physical files to digital. Access document scanning and digital transformation services empower you to streamline retrieval processes and increase productivity.
Synthesizing physical and digital allows for enhanced security, as well as the ability to index and share information, helping to automate your workflows, reduce costs, and ensure the information you need is there – anytime, anywhere.
Securely Destroy Sensitive Records
Maintaining compliance necessitates securely destroying records once they’ve exceeded retention requirements. Access designs custom document destruction programs to ensure your records are securely destroyed and recycled at the end of their life cycle.
Offering both ongoing or on-demand shredding solutions, we help you mitigate risk, reduce costs and save valuable storage space while guaranteeing compliance with all relevant state and federal regulations.
Implement a Compliant Records Management Program
We help you create a centralized physical and digital asset management program that is compliant with all rules and regulations, as well as flexible and scalable. Not only will it maintain the privacy of your clients’ records, but also mitigate the risk of theft, fraud, penalties, and legal liability.
Implement a secure retention and destruction policy to:
- Reduce costs
- Increase efficiency, and
- Streamline processes
…all while maintaining compliance and protecting sensitive information.
Resources: What Does Information Management Mean for the Insurance Industry?
Learn about the information management solutions that organizations are using to efficiently protect their data.
Information is your most valuable asset. It’s our passion.
Are you ready to take control of your information lifecycle? We manage documents for over 30,000 companies in North America. Let us help you manage yours.