Increase Security and Save Costs with Legal Document Management Services
Flexible Legal Document Management Services
Focus on clients and cases without sacrificing time and accuracy. Access the legal documents you need, when you need them, with a detailed and efficient records retrieval system.
Our legal document management services can simplify the records management lifecycle, including:
- Access Unify™ Active File Service – flat-rate monthly fee for storage and on-demand scanning, so you can move to the cloud without the ballooning price tag.
- Secure storage – for all your paper documents and case files. Underground vaults are available for tape rolls or other sensitive media.
- Document scanning and digitization – save office space in your law firm. Electronic document storage creates digital backups of your sensitive documents.
- Legal document management software – for instant access and visibility into your stored files.
- Secure destruction of records and files once the retention requirement has been met
Access Unify™ Active File Service for Law Firms
Paperless starts with less paper. It’s a daily evolution—not a large ongoing project—that’s required to compete in a digital-first world.
Access Unify | Active File Service offers a flat-rate monthly fee for storage and on-demand scanning, helping law firms and legal departments move to the cloud without the ballooning price tag. Whether you need to digitize matter files, reports, dockets, or any other type of file you access with regularity, Active File Service can help.
Maximize Security and Compliance, Reduce Costs
Office real estate can be a costly expense for law firms. Our services are designed to optimize your space, time, and budget.
Efficient & Secure Physical Records Management
Offsite document storage options and digital conversion services help you reduce operational costs and use your space for business, not storage.
Our state-of-the-art facilities are PRISM Privacy+ Certified, including fireproof vaults for the secure storage of your most important documents. We’ll help you protect your information, while remaining compliant with any state and federal regulations and any internal information governance policies.
Digitize & Manage Files with Legal Document Management Software
Reduce the cost and stress of storing your legal documents onsite by converting them to digital files that can be accessed easily with our legal document management system.
- Convert existing records in bulk or scan files as needed.
- Safely digitize and store your files in our secure digital platform or directly into your own document management system.
- We’ll work with you to identify and index all relevant files and purge any duplicates to ensure maximum efficiency.
- Access your digitized files instantly from anywhere in the world.
Digital Delivery – Confident & Prompt
Tailored to your law firm’s needs, digital delivery allows filtered access as well as the tracking of user interactions for maximum security.
- Retrieve your documents through our online system at the click of a button.
- Scan and import documents directly into your legal document management system.
- Scan and send files directly to you or specified members of your firm.
Excellent Customer Service
The staff at Access is always eager to help resolve your records management issues. You will not be disappointed in choosing Access for your record needs.
Great Customer Service
Love working with your team. Always very responsive, helpful and knowledgeable. Always looking for ways to improve and build our relationship.
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Secure Chain of Custody for All Your Legal Documents
Every record, file, or piece of paper is governed by a strict chain of custody, ensuring complete control and security of your information.
Transfer Files from Existing Vendors
Transferring records to another vendor can help reduce costs, improve efficiencies, and increase quality service. Our legal records management experts provide a safe and confidential transfer of files without disrupting your workflow. We can also help manage the entire process, from start to finish.
Move your records for free – we provide competitive buyout programs in order to help keep your move as low cost as possible.
Store and Retrieve Legal Documents Safely and Accurately
Comprehensive audits ensure accuracy and reliability in obtaining the records you need. Submit a subpoena preparation or authorization order request form, and we’ll take care of the rest.
- We validate the information is current, complete, and authentic.
- Notifications go out within 24 hours, creating and distributing subpoenas or notices to all involved parties.
- Documents are reviewed against the request to ensure all records are processed completely and correctly.
Join the thousands of other law firms who have chosen Access to manage their records, today
Scan Only What You Need At a Fixed Rate
Access – A Partner You Can Trust
Our innovative legal file management and document storage solutions make us a trusted records management partner to law firms throughout the nation.
Service Options:
- Scheduled rotation of secure consoles and bins
- One-time purge and destruction
- Shredding events
Client Services:
- Record destruction policy consultation
- Chain of custody
- Dedicated client care team
- Certificate of destruction
Resources: What Does Information Management Mean for the Legal Industry?
Learn about the information management solutions that law firms are using to efficiently protect their data.
Information is your most valuable asset. It’s our passion.
Are you ready to take control of your information lifecycle? We manage documents for over 30,000 companies in North America. Let us help you manage yours.