Healthcare Document Management and Medical Records Storage
Streamline Physical and Digital Health Records Management So You Can Focus on Your Patients
Most healthcare providers have adopted electronic medical records (EMR) systems, but providers must still digitize, catalog, and centralize paper records. Access is your partner in integrating all of your records so that your focus can be on patients instead of on documents.
Through our medical records storage solution that leverages cutting-edge AI, Access Unify™ empowers healthcare providers with comprehensive information about their records, including their contents, whereabouts, and any necessary retention timelines. With Access Unify, you gain:
- 24/7 records availability for healthcare providers — request the scan of what you need, when you need it, with a 4-hour SLA.
- A single source of truth, so you can keep historical medical records organized while automatically applying security, retention, and governance policies.
Offered as a predictable, flat-rate subscription plan, Access Unify revolutionizes medical records storage while empowering your organization to efficiently control costs.
Fovea EHR: Healthcare Data Archival on Your Terms
Fovea EHR Archive is a multi-tenant, secure SaaS application developed by our team at Triyam, An Access Company, that archives data from legacy EHR, EMR, ERP, business, financial, and billing systems, amongst others. Fovea can be hosted in-house, on-premise, or in the cloud with Microsoft Azure, and is HIPAA-attested and SOC2-certified.
Fovea EHR Archive, Best in KLAS Winner solution in Data Archiving (2021, 2022, 2024), can archive across any governmental institution and healthcare specialty. In healthcare, data can be archived from acute care, EHRs, ambulatory systems, home health, long-term care, nursing homes, senior living, hospice, surgical centers, behavioral systems, and many others. In addition to clinical data, data from patient financial and billing systems can also be archived into Fovea.
With Fovea EHR Archive, you gain:
- Record retention management – Meet industry regulatory retention and disposition requirements
- Robust web-based software – Responsive across devices with an intuitive, user-friendly UI
- Extensive search capabilities – Easily retrieve any data from the archive and download in user-friendly formats
- Powerful reporting capabilities – Generate standard and dynamic reports with built-in PowerBI analytics
- Easy data accessibility – Access data directly from the cloud or your existing data systems via API
- Security peace-of-mind – Your data is secured in on-premises or secure cloud environments that are HIPAA and SOC2 compliant
Save Your HR Department’s Time with Document Management Software
Managing employee records in a large, distributed healthcare organization can be time-consuming and risky. Employee records must be as secure as patient records.
Monitoring compliance with state and federal regulations and various certifications is difficult with large employee numbers, high turnover, and multiple locations.
A secure employee healthcare document management system that complements your HRIS or HCM can free up valuable staff time.
Protect Your Most Sensitive Medical Records
In an era where the security of personal data is being called into question, we take all necessary precautions to ensure your sensitive information is highly secure and protected.
We ensure compliance with all applicable state and federal regulations, as well as any internal governance policies.
Our specialized healthcare document management solutions help you maintain compliance with HIPAA and the complex rules regarding the release of information.
Partnering with Healthcare Organizations to Improve Operational and Patient Outcomes
Click the logos below to learn how we have helped leading healthcare organizations improve information management, accessibility and compliance.
Medical Records Storage
Safeguard your information while improving the efficiencies of your hospital or medical center with our specialized global expertise in medical records storage.
Adhere to Medical Record Retention Policies
Access knows healthcare document management. We help you adhere to medical record retention regulations to reduce your program costs, limit exposure to needless lawsuits, diminish risks of data breaches, and eliminate cost and space requirements for onsite storage.
We’ll help you create a secure healthcare information management program, abiding by strict retention schedules to keep the records you need and securely shred those that you don’t, helping you consolidate medical information and maximize efficiencies.
Securely Destroy Medical Records
Each document or file that becomes obsolete based on its retention schedule must be securely disposed of.
Technological advances also require outdated medical equipment and computers to be decommissioned exposing a need for secure healthcare information management.
You can confidently destroy (and recycle) your medical records, computers, and office equipment knowing we will ensure your medical document management system is compliant and secure.
Resources: What Does Information Management Mean for the Healthcare Industry?
Learn about the information management solutions that organizations in your industry are using to protect their patients’ data.
Improve Your Healthcare Information Management
Save time and resources by managing your accounts and providing detailed reports on budgets, timelines, and savings with our Project Management Office.
Alleviate the burden of paperwork when it comes to employee turnover or mergers & acquisitions with a personalized Health Information Management program. From drop-mail to interfiling, we ensure all your documents are accurately filed with relevant records.
Regardless of the size of the medical practice, we’re dedicated to serving your unique needs.
Information is your most valuable asset. It’s our passion.
Ready to take control of your medical records storage? We handle documents for more than 30,000 businesses in North America. Let us help you handle yours.