Bellingham

3903 Spur Ridge Lane, Bellingham, WA 98226

800.377.3453

Burnaby North

6085 Irmin St, Burnaby, BC, Canada

800.377.3453

Burnaby South

7422 Fraser Park Drive, Burnaby, BC V5J 5B9

800.377.3453

New Westminster

6-7978 North Fraser Way, Burnaby, BC V5J 0C7

800.377.3453

About Our Services

Victoria, BC Records Management Services 

Securely store your records near you, and where you’re never more than a click away from retrieving critical documents. With Access records management services, your business can: 

  • Organize both physical and electronic documents
  • Protect your assets across the entire records lifecycle
  • Restrict or grant access to the right employees and stakeholders
  • Maintain full regulatory compliance—no matter your industry

Your information management system needs to work at your speed and on your schedule. Our records management platform, FileBRIDGE Records, gives you complete control and 24/7 access to manage and govern your secure file storage. This easy-to-use online tool empowers you to have your records picked up, delivered, and stored with the click of a button.

  • Search and select files across all types of records
  • Request file pickup or delivery—including 24/7 access for regular or urgent retrievals, while maintaining chain of custody protocols
  • Order new materials like empty boxes, file folders, labels, or media tapes
  • Run reports with real-time information on inventory, invoices, and more

Offsite Storage and Document Storage in Victoria, BC

Store and manage your physical documents and other media in a highly secure, offsite storage facility near you. Our records storage facilities are equipped with state-of-the-art security protocols that monitor and protect your records 24 hours a day, 7 days a week.

In addition to our storage solutions for paper documents, we also provide climate-controlled, weather- and fire-protected facilities to keep your multimedia records safe. Improperly stored film, video, x-rays, and tape backups can deteriorate from everyday environmental and handling factors. We can help you keep these vital materials offsite and safe in conservation-appropriate environments.

And if that’s not secure enough for your business, consider our underground storage vaults—climate-controlled, highly secure facilities located hundreds of feet below ground—to store your business-critical documents and records. 

All Access records centers and vaults are PRISM Privacy+ Certified

Victoria, BC Digital Conversion and Document Scanning Services

Proper information management dictates that some physical documents must be stored for years to maintain compliance with state and federal regulations. But most active business documents and legacy records can safely be converted to digital files. This approach can help your company better meet the real-time needs of employees and customers alike. 

  • Consolidate information across locations and departments
  • Reduce redundancies and improve document search and retrieval processes
  • Enable secure file sharing wherever and whenever necessary 
  • Meet complex regulatory obligations 

High-quality scanning and imaging services can handle digital conversion projects of every size and type. Backfile imaging converts legacy paper documents, microfilm, or microfiche records and media files into a uniform electronic format. Day-forward scanning converts documents to electronic form and integrates them with your existing digital records and business process workflows.

Our document scanning and data capture services ensure consistent classification and indexing without sacrificing retrievability or security. And online document management software makes it fast and easy to find information when it’s needed—anytime and anywhere.

Document Shredding and Secure Destruction in Victoria, BC 

Your data security is worth more than a shredder you get at the store. Your company’s sensitive data, employees’ private information, and customer records demand a certified, secure destruction service. That’s why we provide document shredding and hard drive destruction solutions that keep you safe and maintain all regulatory compliance.

Our secure shredding services go beyond paper shredding.

  • Destroy documents thoroughly
  • Destroy electronic media completely
  • Clear valuable office space
  • Align with your retention policies
  • Support green initiatives

Ensure the legal and compliant destruction of your media files by partnering with a vendor you can trust.

  • Total destruction of computer hard drives / CPUs 
  • Computer hard drive destruction and CPU destruction details logged
  • All HD/CPU destruction services take place within 3 business days of receipt
  • All hard drive destruction processes meet NAID certification requirements
  • Certificate of destruction or work order receipt provided 

We offer witnessed destruction for customers looking for additional proof of protection.

Information Governance and Regulatory Compliance

Records managers face increasingly complex information security policies for both digital documents and paper records. This applies to information throughout your organization stored onsite, offsite, or in the cloud.

Information Governance (IG) is everything having to do with the capture, formation, usage, storage, and deletion of information. Proper information governance keeps your company, employee, and customer information safe, secure, and compliant. With Access information governance services, you can: 

  • Meet and maintain data retention and disposal compliance with relevant laws, policies, and regulations
  • Reduce your risk of fraud, theft, or abuse of customer or company confidential information
  • Limit or eliminate exposure to significant fines, penalties, and legal liabilities
  • Avoid harm to your reputation, trust, and customer loyalty

Partner with us to fine-tune your internal records and information governance policies. Then, ensure your regulatory compliance with and law or policy relevant to your business, such as HIPAA, FACTA, FERPA, GDPR, CCPA, SOX, and GLBA. 

Records Retention and Destruction Regulations in Victoria, British Columbia

British Columbia Records Management Guidelines

Government and broader public sector organizations in British Columbia manage their digital and physical records according to legislated requirements. This includes:

  • General best practices for proper records management
  • Tools and software to assist with daily records management
  • Specific retention schedules based on record type

See the official British Columbia records management documentation.

Administrative Records Classification System

Administrative records are common to all offices and are different from operational records. The Administrative Records Classification System (ARCS) is an information schedule used to classify, file, retrieve and dispose of administrative records. This includes:

  • Administrative records
  • Buildings & properties
  • Equipment & supplies
  • Financial management
  • Human resource management
  • Information technology

Learn more about these specific document retention schedules.

Operational Records Classification Systems

Operational records are unique to each government ministry, agency or broader public sector organization. They document the specific operations or services of each government body.

Learn more about operational records classification systems in British Columbia.

Special Records Retention Schedules

These document retention and destruction schedules apply to a wide variety of specific record types, including but not limited to:

  • Email records
  • Executive records
  • Voice mail
  • Word processing records
  • Special media records

See the full list of special retention schedules for British Columbia now.

We’re proud to serve the following postal codes:

V5P, V8N, V8P, V8R, V8S, V8T, V8V, V8W, V8X, V8Y, V8Z, V9A, V9B, V9C, V9E