Apopka

1451 Ocoee Apopka Rd, Suite 200, Apopka, FL 32703

407.862.6162

Arlington

11777 Central Parkway, Jacksonville, FL 32224

904.398.3600

Baymeadows

7529 Salisbury Road, Jacksonville, FL 32256

877.345.3546

North Sarasota

1590 East Avenue, North Sarasota, FL 34237

805.529.1144

Paxon

5501 Commonwealth Ave, Jacksonville, FL 32254

877.345.3546

Pompano Beach

2900 NW 27th Avenue, Suite 106, Pompano Beach, FL 33069

954.978.1527

Royal Lakes

8301 Western Way, Jacksonville, FL 32256

877.345.3546

Tallahassee West

3406 West Tharpe Street, Tallahassee, FL 32303

850.575.7513

Westview

3450 NW 112th Street, Miami, FL 33167

877.345.3546

More About Our Services

Florida Records Management Services

Securely store your records near you, and where you're never more than a click away from retrieving critical documents. With Access records management services, your business can:

  • Organize both physical and electronic documents
  • Protect your assets across the entire records lifecycle
  • Restrict or grant access to the right employees and stakeholders
  • Maintain full regulatory compliance—no matter your industry

Your information management system needs to work at your speed and on your schedule. Our records management platform, FileBRIDGE Records, gives you complete control and 24/7 access to manage and govern your secure file storage. This easy-to-use online tool empowers you to have your records picked up, delivered, and stored with the click of a button.

  • Search and select files across all types of records
  • Request file pickup or delivery—including 24/7 access for regular or urgent retrievals, while maintaining chain of custody protocols
  • Order new materials like empty boxes, file folders, labels, or media tapes
  • Run reports with real-time information on inventory, invoices, and more

Learn More About Our Records Management Solutions

Offsite Storage and Document Storage in Florida

Store and manage your physical documents and other media in a highly secure, offsite storage facility near you. Our records storage facilities are equipped with state-of-the-art security protocols that monitor and protect your records 24 hours a day, 7 days a week.

In addition to our storage solutions for paper documents, we also provide climate-controlled, weather- and fire-protected facilities to keep your multimedia records safe. Improperly stored film, video, x-rays, and tape backups can deteriorate from everyday environmental and handling factors. We can help you keep these vital materials off site and safe in conservation-appropriate environments.

And if that's not secure enough for your business, consider our underground storage vaults—climate-controlled, highly secure facilities located hundreds of feet below ground—to store your business-critical documents and records.

All Access records centers and vaults are PRISM Privacy+ Certified.

Learn More About Our Document Storage Solutions

Florida Digital Conversion and Document Scanning Services

Proper information management dictates that some physical documents must be stored for years to maintain compliance with state and federal regulations. But most active business documents and legacy records can safely be converted to digital files. This approach can help your company better meet the real-time needs of employees and customers alike.

  • Consolidate information across locations and departments
  • Reduce redundancies and improve document search and retrieval processes
  • Enable secure file sharing wherever and whenever necessary
  • Meet complex regulatory obligations

High-quality scanning and imaging services can handle digital conversion projects of every size and type. Backfile imaging converts legacy paper documents, microfilm, or microfiche records and media files into a uniform electronic format. Day-forward scanning converts documents to electronic form and integrates them with your existing digital records and business process workflows.

Our document scanning and data capture services ensure consistent classification and indexing without sacrificing retrievability or security. And online document management software makes it fast and easy to find information when it's needed—anytime and anywhere.

Learn More About Our Scanning and Imaging Solutions

Secure Destruction and Document Shredding Services in Florida

Your data security is worth more than a shredder you get at the store. Your company's sensitive data, employees' private information, and customer records demand a certified, secure destruction and paper shredding service. That's why we provide document shredding and hard drive destruction solutions that keep you safe and maintain all regulatory compliance.

Our secure shredding services go beyond paper shredding:

  • Shred documents thoroughly
  • Destroy electronic media completely
  • Clear valuable office space
  • Align with your retention policies
  • Support green initiatives

Ensure the legal and compliant destruction of your media files by partnering with a vendor you can trust.

  • Total destruction of computer hard drives / CPUs
  • Computer hard drive destruction and CPU destruction details logged
  • All HD/CPU destruction services take place within 3 business days of receipt
  • All hard drive destruction processes meet NAID certification requirements
  • Certificate of destruction or work order receipt provided

We offer witnessed shredding and destruction services for customers looking for additional proof of protection.

Learn More About Our Shredding and Destruction Solutions

Information Governance and Regulatory Compliance

Records managers face increasingly complex information security policies for both digital documents and paper records. This applies to information throughout your organization stored onsite, offsite, or in the cloud.

Information Governance (IG) is everything having to do with the capture, formation, usage, storage, and deletion of information. Proper information governance keeps your company, employee, and customer information safe, secure, and compliant. With Access information governance services, you can:

  • Meet and maintain data retention and disposal compliance with relevant laws, policies, and regulations
  • Reduce your risk of fraud, theft, or abuse of customer or company confidential information
  • Limit or eliminate exposure to significant fines, penalties, and legal liabilities
  • Avoid harm to your reputation, trust, and customer loyalty

Partner with us to fine-tune your internal records and information governance policies. Then, ensure your regulatory compliance with laws and policies relevant to your business, such as HIPAA, FACTA, FERPA, GDPR, CCPA, SOX, and GLBA.

Learn More About Our Information Management & Governance Solutions

Records Retention and Destruction Regulations in Florida

Florida General Records Schedules

Florida Statutes, Section 257.36 authorizes a records management program that promotes efficient and economical management of public records. General Records Schedules set retention requirements for records for several or all government agencies, Different agencies with schedules are:

  • State and Local Government
  • Law Enforcement, Correctional Facilities and District Medical Examiners
  • Election
  • Hospitals, Health Care Facilities, and Medical Providers
  • Public Universities and Colleges
  • Building Departments
  • Public Schools
  • Fire Departments
  • State Attorneys
  • Public Defenders
  • Clerks of Court
  • Property Appraisers
  • Tax Collectors
  • Public Utilities
  • Public Libraries

View the General Records Schedules.