Bring-your-own-device policies are becoming increasingly popular in office environments. Many individuals carry smartphones and tablets with them wherever they go. So it’s only natural for companies to capitalize on this phenomenon, which requires a deep look into the effectiveness of mobile document management.
By allowing workers to bring in their personal devices, businesses can save on hardware and software costs while building efficiency in daily operations. Many traditional business tasks can be completed via mobile devices, but to truly capitalize on this strategy, businesses have to be organized and the right mobile document management software can get you there.
For instance, mobile printing is a function that many developers are creating applications for. It is still in its infancy stage, but as time goes on and more consumers and businesses make the transition from traditional desktops to handheld devices, it is expected to become more prevalent.
This function allows users to access documents from their mobile devices and send them to any printer connected to the same network. It is very convenient as it can allow employees to multi-task and print out important files while away from their desks. However, it can also generate a substantial amount of clutter, making mobile document management essential for optimizing productivity.
Users who are printing large documents from their phones probably aren’t near the printer they are sending files to. If they are on the go, they might not get to their document right away. In large corporations, many people could be doing this, which would result in heaping piles of unclaimed papers, but with a mobile document management system that doesn’t have to be.
With every mobile document management strategy, the key is organization. Businesses go mobile to build efficiency, but that efficiency isn’t realized unless the company is organized. Working with a professional records management firm can help companies properly manage all of their paperwork so they will not be burdened with an excess amount of records.