About Our Services
Securely store your records near you, and where you’re never more than a click away from retrieving critical documents. With Access:
Our records management platform, FileBRIDGE Records gives you complete control and 24/7 access to manage and govern your secure file storage.
Store physical documents and other media in a highly secure, offsite storage facility near you. Access' records storage facilities are equipped with state-of-the-art security protocols that monitor and protect your records 24/7.
We provide climate-controlled, weather- and fire-protected facilities for both paper and multimedia records. Keep film, video, x-rays, and tape backups from deteriorating due to environmental exposure and handling factors.
And if that’s not secure enough: Consider underground storage vaults. These facilities are located hundreds of feet below ground to keep your business-critical records safe.
All Access records centers and vaults are PRISM Privacy+ Certified.
Access helps you consolidate information across locations and departments, reduce redundancies, and improve your ability to find what you need by converting your paper documents to digital files.
High-quality scanning and imaging services can handle digital conversion projects of every size and type. Converts legacy records of any media type to electronic ones, and seamlessly integrate new digital documents into existing information management workflows.
Our document scanning and data capture services ensure consistent classification and indexing—without sacrificing retrievability or security.
Your data security is worth more than a shredder you get at the store. We provide secure document shredding services and hard drive destruction solutions that keep you safe and maintain all regulatory compliance.
Access can also help ensure the legal and compliant destruction of media files:
Information Governance is everything having to do with the capture, formation, usage, storage, and deletion of information. It keeps your company, employee, and customer information safe, secure, and compliant.
The Archives and Recordkeeping Act sets the retention schedules and records management rules for a variety of state agencies including:
Most, if not all, governmental agencies fall under its jurisdiction. It determines what records must be kept, how they are to be maintained, and when they are safe to be destroyed.
Read the full Archives & Recordkeeping Act.
Alongside the Archives and Recordkeeping Act, the Freedom of Information and Protection of Privacy Act (FIPPA) designates which official state records must be kept and made available for the general public.
This act details citizen's right of access, how entities may use private personal information trusted to them, which agencies and organizations must comply, and how records must be safely stored to protect end-user privacy.
See the full FIPPA rules and regulations.
This document contains the specific Ontario retention schedules for a variety of documents types, with
See the full details and retention schedules on the Ontario Archives website.