Education

Records management for schools, colleges and universities

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Global experience with a small school touch

Global expertise and industry knowledge ensures that we can address the specific needs of both small and large institutions, whether they have a centralized or multi-campus environment.

While practices within schools and universities can differ immensely, the need to remain compliant with applicable regulations is universal. Such compliance can:

 

  • Ensure the privacy of student records.
  • Mitigate risks of theft and fraud.
  • Reduce the potential for fines and legal liability.
  • Decrease the possibility of negative publicity.

Document management for elementary, secondary and post-secondary institutions

Manage student, administrative and back-office records while maintaining compliance with various state and federal regulations through a records management partner.

  • Secure offsite storage vaults –  protect your records in the event of a natural disaster or emergency.
  • Document Retrievals –  monitor, manage and retrieve your information.
  • Document shredding and recycling –  mobile or plant based destruction of all media forms

Protect the privacy and security of student and other records that comply with:

  • Family Educational Rights and Privacy Act (FERPA)
  • Fair Information Practice Principles (FIPPs)
  • Individuals with Disabilities Education Act (IDEA)
  • Health Insurance Portability and Accountability Act (HIPAA)
  • Protected health information (PHI)

Scan physical records to digital

Digitally convert your physical records and allow administrators, faculty, students and alumni to easily share, access and append files across campuses and networks. 

         

Our document imaging and scan-on-demand services can streamline the tasks associated with applications, enrollment, financial aid, tuition, transfers, payroll/benefits, special programs, athletics and alumni outreach without sacrificing security or user authorization. Our powerful technologies and analytics also allow you to:

 

  • Provide retention, access and destruction audit trails.
  • Monitor access and activities for suspicious behaviors.
  • Tailor permission levels to control retrievals.

Documents to consider for storage, scanning and destruction:

  • Student Records
  • Diplomas
  • Personnel Records
  • Alumni Records
  • Administrative Documents
  • Enrollment Applications
  • Teaching Contracts
  • Scholarship and Grant Documents
  • Fundraising Data
  • Class Schedules
  • Transcripts
  • Official Test Scores
  • Invoices

 

Talk to an expert who can help you find the right solution.

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If you are an existing client please click here to contact client care.